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By Alberto Jessurun / July 27, 2022 / Blog

12 Tools You Need for a Modern, Mobile Workplace

Investing in the correct technology is crucial to modern workplace success

Key Takeaways

Asana is a project and task-management platform
Dialpad is an AI-powered business communications platform that optimizes conversations
Google Drive is a cloud service that allows teams to share, edit, and collaborate
Hive is a versatile application for managing projects remotely
Jira facilitates test-case management and agile-software development
Milanote is a digital tool that organized projects into user-designed visual boards
Redbooth is a web-based tool for collaborative task management
Slack simplifies organization-wide communication
TeamViewer enables remote desktop access
Time Doctor is a productivity-management tool that logs work hours and tracks keyboard and mouse movement.
Trello is an app that can work as a personal to-do list or project-management system
Zoom allows users to create digital conference rooms with collaborative tools

Finding ways to help employees communicate, collaborate, engage, and stay focused is a challenge for business owners. This article discusses workplace-tech tools that companies should use to facilitate modern, smart, and mobile workspaces. Remote work requires the right tools. Here’s a rundown of must-have programs to help your team succeed.

Hive

Hive is a versatile application for managing projects and working remotely. It’s used by such large companies as Google, Starbucks, and Toyota. This all-in-one solution provides users with tools to collaborate remotely, including sharing project and meeting notes. Hive users can observe all information within a single window. It can also be used to host a Zoom meeting.

Zoom

Zoom has become one of the most popular tools for video, audio, and remote work, and a good reason. It allows users to create recurring digital conference rooms, host virtual conferences for up to 100 individuals for free, and use collaborative tools such as screen-sharing and whiteboards. Zoom has mobile apps for Android and iOS.

Zoom offers free HD voice and video, private chats, and breakout spaces for subgroup discussions. The tool interacts easily with Hive. Typing "/zoom" within a Hive conversation will automatically begin an in-app video meeting.

Dialpad

Dialpad is an AI-powered business-communications platform that enables users to optimize discussions. Dialpad’s video-conferencing service facilitates virtual meetings, and its voice-intelligence function means remote teams no longer need to take meeting notes or remember action items. Those unable to attend meetings can readily access transcripts to follow discussions, a great feature for far-flung teams. Dialpad enables teams to connect with customers without a desk phone or contact center. Many connections integrate client and call data seamlessly with applications such as Zendesk, a sales-support and customer-service platform, for a more efficient calling experience.

TeamViewer

TeamViewer enables remote desktop access; employees can retrieve their office desktops and attend meetings remotely, demonstrate detailed specifications to other attendees, and navigate PowerPoint presentations with audio and video capabilities. TeamViewer also provides a whiteboard and text-chat function for meetings.

Slack

Slack is a popular remote work-communication program. It simplifies organization-wide communication with real-time messaging, file sharing, and collaboration. Workers can use Slack to convey messages to teams or individual coworkers. Slack's voice and video calls make face-to-face collaboration easy.

Google Drive

Google Drive is a cloud service that lets teams share, edit, and collaborate on Microsoft Word docs, presentations, and Excel spreadsheets. It’s a vital remote-work tool that’s accessible from anywhere, including via mobile devices, making collaboration effortless.

There's also a business edition of Google Drive for major enterprises. Plus, privacy options ensure that only invited editors can see documents. Hive can easily connect to Google Drive to enable file sharing.

Milanote

Milanote is a digital tool that organizing projects into user-designed visual boards. By design, it should resemble working on a tactile wall in a creative studio. This makes it an appropriate tool for designers aligned on teams. It contains hundreds of templates that help users get started on various projects, from designing a mood board to composing effective creative briefs.

Milanote boards provide a private space for thought by default, but with a single click, the user may create a shared workplace for team collaboration. Critical Milanote features include the ability to create to-do lists, upload images and files, and preserve web-based information. It also allows visual organization via a drag-and-drop interface.

Trello

Trello is a powerful application that may function as a personal to-do list or project-management system to organize and allocate tasks to everyone in the organization. Trello effectively organizes projects, but it may take some time to get up to speed.

Trello was inspired by the Kanban system, which employs lists and cards to organize tasks in a logical sequence. Each Kanban list represents a process phase, and tasks migrate across lists from left to right.

For instance, users can use Trello to arrange household projects by room, sort recipes by ingredients, and manage all the components of a Dungeons & Dragons campaign.

Jira

Jira, which Atlassian owns, is specifically designed for software development. It facilitates test-case management and agile-software development, making it an excellent tool for high-performance teams. As a component of the Atlassian ecosystem, Jira promotes development by integrating with other Atlassian products, such as BitBucket and Confluence.

Asana

Project and task management are critical for successfully delivering projects on time. Asana unifies teamwork in a centralized location. Asana lets teams communicate, monitor project progress, and share files. It provides pertinent project files in a centralized location.

Redbooth

Redbooth is a web-based tool for team-based task management that’s applicable to all industries. All its tools come in one place, which makes it easy to communicate and execute project management. Redbooth’s tools include dashboards, visually oriented project timelines, in-depth productivity reports, and video meetings.

Time Doctor

Tine Doctor is an excellent app for managers looking to supervise remote teams’ productivity. The tool logs work hours and can track keyboard and mouse activity. It can also track which websites employees visit while working. With these insights, companies can know how employees manage their time. It has robust reporting, payroll timesheets, screen-capture capability, distraction alerts, and accurate time tracking. Users praise the app for increasing teams’ productivity and engagement.

Talk to Unisol about upgrading your company’s tech

Remote-work tools are necessary to make a modern office operational. At Unisol Technologies, we provide various solutions that enable modern, “smart” offices. We have helped countless companies; let us help you. Contact us today.

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